Sample Documents & Contracts

Membership & Associate Applications

Membership in the Louisiana Association of Fairs & Festivals (LAFF) brings together fairs, festivals, events, businesses, and industry professionals from across Louisiana. There is strength in numbers, and LAFF provides opportunities for members to connect, learn, share ideas, promote their events, and strengthen Louisiana’s fair and festival industry.

ACTIVE MEMBERSHIP: Active Membership is available to qualifying fairs, festivals, and events throughout Louisiana. Members become part of a statewide network committed to supporting Louisiana’s communities, culture, tourism, and special events.

ASSOCIATE MEMBERSHIP: Associate Membership is available to businesses, organizations, and individuals that support or provide products and services to the fair and festival industry, including vendors, suppliers, consultants, entertainers, merchandisers, marketing and advertising professionals, and other industry partners.

ANNUAL MEMBERSHIP: LAFF membership dues are kept affordable to encourage participation from events and industry partners of all sizes. Membership is renewed annually in conjunction with the LAFF Annual Convention in February.

To be included in the LAFF Membership Directory, dues must be paid by April 1. The directory is provided exclusively to LAFF members and includes membership and contact information to encourage networking and communication within the Association.

Memberships received after April 1 but before September 1 may be included in the LAFF Brochure, which is distributed throughout Louisiana by the Louisiana Tourism Association.

For questions about LAFF membership or the application process, please contact a member of the LAFF Board of Directors listed under Officers.





Sample Documents & Contracts

LAFF provides a selection of sample documents and contracts as resources for fairs, festivals, and events. These materials may be reproduced and adapted to help members develop documents appropriate for their organizations.

Sample documents are provided for informational and reference purposes only and are not intended to constitute legal advice, recommendations, mediation, or legal counseling. Use of these materials does not create an attorney-client relationship.

Because laws, requirements, and practices may vary among jurisdictions and parishes throughout Louisiana, a document that is appropriate for one organization or location may not be appropriate for another.

LAFF strongly recommends that members consult with a qualified local attorney before adopting, modifying, or using any contract or legal document for their event or organization.

Queens Contracts

LAFF provides a sample Queen Contract developed as a general resource for fairs and festivals. The contract includes standard provisions that may be modified, added, or omitted based on the individual needs, requirements, and policies of each organization.


QUEENS CONTRACT

LAFF QUEEN CONTRACT

Entertainment Contract

LAFF provides a sample Entertainment Contract designed as a simple engagement agreement for fairs, festivals, and events. While originally developed for bands and musical entertainment, it can be adapted for performers, banquet speakers, special guests, and other entertainment or event professionals.

The agreement may be modified to meet the specific needs and requirements of each event.



ENGAGEMENT AGREEMENT


Vendor Agreement

LAFF provides a sample Vendor Agreement for fairs, festivals, and events that lease booth or vendor spaces. The agreement is designed primarily for organizations that charge vendors a set fee for space rather than a percentage of sales.

Events that use a ticket system, percentage-based fees, commissions, or other payment arrangements may use the agreement as a starting point but should modify it to reflect their specific operations, policies, and requirements.



VENDOR AGREEMENT

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